conference planning

How to program a con

Or rather, how to schedule and fill a program grid:  (This is what the grid looked like when I started.) In the case of PantheaCon I walked into a passionate base of presenters, an established set of hotel room usages and a dedicated set of attendees. Here we go: Assume the following things: 1. A fixed schedule 2. Way more presentations than you have slots for 3. A diversity of the types of presentations (workshops, panels, discussion groups, etc) 4. A balance across tracks is required. 5. A conference chair with presenters that they’ll invite that you must account for. […]

A Day in the Lifecycle (of Programming)

I posted to facebook a rather hurried blur of what my experience of con was like this year and I’ve always meant to post the full deal and haven’t. Below the cut is an example of how the year between cons goes for me.  I wish I’d had this template to work from when I started. Myself and my predecessors cobbled this together out of painful experience. This is a schedule that works really well for us and hits all of our internal deadlines. Your mileage may vary.